Haply Robotics builds advanced haptic devices that reshape digital interaction. We’re looking for a proactive and detail-oriented Office & Logistics Coordinator to manage our three-floor workspace, oversee all shipping and receiving, maintain inventory levels for supplies and groceries, and keep the office clean, organized, and running efficiently.
• This position will be scheduled for 40 working hours, Monday to Friday, between the operating hours of 9:00 AM to 6:00 PM Eastern Time (ET).
• This position is based in Montreal, Canada. Please note that travel may be required within Canada and the United States.
• At this time, we can only consider applicants who are Canadian citizens or permanent residents of Canada.
• A criminal record check and or enhanced security screening may be required as a condition of employment.
Responsibilities
- Office Cleanliness & Maintenance
- Maintain a clean, organized, high-standard workspace across all three floors
- Reset kitchen, bathrooms, meeting rooms, and shared spaces daily
- Put items away immediately and keep all areas tidy
- Notice and resolve issues that others overlook
- Empty garbage and recycling, wipe surfaces, manage dishes, and vacuum as needed
- Water plants, replace light bulbs, and flag maintenance needs proactively
- Schedule: 8:00 AM – 4:30 PM, Monday to Friday
- Shipping & Receiving
- Handle all incoming and outgoing shipments
- Verify deliveries, update records, and store items correctly
- Pack, label, and ship customer units, demo kits, and internal packages
- Keep shipping and storage areas clean, organized, and ready at all times
- Inventory
- Take responsibility for weekly ordering and restocking
- Ensure items are always available before they run out
- Keep storage closets neat and easy to navigate
- General Office Support
- Prepare meeting rooms and demo spaces
- Support managers with small administrative tasks
- Handle simple errands or local purchases when required
- Assist with setup for internal events or demos
Requirements
- 1+ years of experience in office administration
- 1+ years of experience in shipping and receiving
- Strong attention to detail and high personal standards
- Ability to work independently without step-by-step training
- Strong time management and organizational skills
- Comfortable in a fast-paced startup environment
- Able to lift and move boxes
- Proficient with Google Workspace and basic spreadsheets
- Bilingual in English and French (spoken and written) preferred
Nice to have
- Experience in a startup or fast-paced environment
- Experience coordinating vendors or suppliers
- Experience maintaining multi-floor office environments
What's great in the job?
- Great team of smart people, in a friendly and open culture
- No dumb managers, no stupid tools to use, no rigid working hours
- No waste of time in enterprise processes, real responsibilities and autonomy
- Expand your knowledge of various business industries
- Create content that will help our users on a daily basis
- Real responsibilities and challenges in a fast evolving company
Our Product
What We Offer
Each employee has a chance to see the impact of his work.
You can make a real contribution to the success of the company.
Several activities are often organized all over the year, such as weekly
sports sessions, team building events, monthly drink, and much more
Perks
A full-time position
Attractive salary package.
Trainings
12 days / year, including
6 of your choice.
Sport Activity
Play any sport with colleagues,
the bill is covered.
Eat & Drink
Fruit, coffee and
snacks provided.
