Haply Robotics builds advanced haptic devices that transform how people interact with technology. We’re looking for a reliable and organized Office Administrator to manage our three-floor office, support operations, and contribute to a productive and welcoming workspace.
Key Responsibilities
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Oversee office-wide organization and cleanliness across all 3 floors
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Maintain kitchen, bathrooms, and shared spaces
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Prepare and clean up lunch areas daily
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Order and stock office, kitchen, and bathroom supplies weekly
- Water plants, check light bulbs, and flag general maintenance needs
- Track, receive, and organize incoming and outgoing shipments .
- Maintain accurate inventory of office and general supplies
- Handle basic procurement for internal needs (pre-approved by manager)
- Liaise with suppliers and manage related accounts
- Track office-related expenses and maintain organized records for finance
- Book meeting rooms and send calendar invites for internal and external meetings
- Provide admin support to managers and project leads
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Support with occasional event setup or logistics (e.g. demos, team events)
Must Have
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1+ years of experience in an office administration, facilities, or logistics role
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Proficient in English and French (spoken and written)
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Strong organizational and multitasking skills
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Familiarity with tools like Google Workspace and spreadsheets
- Experience managing shipments, inventory, and supply coordination
- Self-starter with a proactive and reliable approach
Nice to have
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Experience in a startup or fast-paced work environment
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Familiarity with vendor coordination and office-related recordkeeping
- Experience supporting internal events or logistics
What's great in the job?
- Great team of smart people, in a friendly and open culture
- No dumb managers, no stupid tools to use, no rigid working hours
- No waste of time in enterprise processes, real responsibilities and autonomy
- Expand your knowledge of various business industries
- Create content that will help our users on a daily basis
- Real responsibilities and challenges in a fast evolving company
Our Product
What We Offer
Each employee has a chance to see the impact of his work.
You can make a real contribution to the success of the company.
Several activities are often organized all over the year, such as weekly
sports sessions, team building events, monthly drink, and much more
Perks
A full-time position
Attractive salary package.
Trainings
12 days / year, including
6 of your choice.
Sport Activity
Play any sport with colleagues,
the bill is covered.
Eat & Drink
Fruit, coffee and
snacks provided.
